Company Secretarial

The company secretarial function is critical to any business. It is more than maintaining and filing forms for regulatory bodies; it is about transparency and the disclosure of information to stakeholders.

Ledger Corporate provides all aspects of company secretarial services including company administration, corporate governance, support for directors, compliance and liaison with regulatory bodies.

Ledger Corporate can be appointed to the statutory position of Company Secretary or provide company secretarial services on an ad hoc or outsourced basis. At Ledger Corporate, our services include, but are not limited to:

Company formations and registered office facilities

  • Company formations
  • Registration (incorporation) of new companies
  • Reservation of company and business names
  • Business name, ABN, TFN and GST registration
  • Registered office facility

ASX, Other Regulatory and Governance Advisory

  • Providing advice regarding ASX Listing Rules, including continuous disclosure
  • Providing Corporations Act advice
  • Conduct corporate governance reviews
  • Providing general corporate governance advice
  • Drafting corporate governance materials
  • Preparation and lodgement of ASIC and ASX forms
  • Liaising with ASX and ASIC
  • Filing annual returns on your behalf

Annual Reporting/AGM Season Advisory

  • Assisting with the annual reporting requirements
  • Drafting notices of meeting, managing shareholder meetings and producing minutes from those meetings
  • Attendance and management of Annual General Meetings

Shareholder/Corporate Action Advisory

  • Liaising with the share registry on key shareholder matters
  • Drafting documentation for, and project management of, secondary raisings such as rights issues, share purchase plans and other pro-rata entitlement issues
  • Share transfers
  • Assistance with changes of shareholders details

Board of Directors Advisory

  • Advising on periodic/ad-hoc items for board and committee consideration
  • Drafting company secretarial contributions to board and committee papers
  • Attending board and committee meetings and producing minutes and matters arising from those meetings
  • Drafting circular resolutions, subsidiary minutes, authorisations under delegation
  • Directors’ duties advice
  • Attendance at periodic directors meetings
  • Drafting directors, shareholder and members resolutions
  • Preparation of the agenda and board packs for meetings
  • Preparation of the minutes of meetings
  • Preparing all documentation related to minutes and resolutions
  • Assistance with changes of directors, addresses, and office details